Client: Pharmaceutical company producing medicines spending ~500,000 - 600,000 PLN/month on cloud infrastructure

Partner: EXPinIT Poland – ☁️ & IT Infrastructure Experts

What We Found (Initial State)

Client to EXPinIT Poland "We’re spending over half a million złoty monthly on cloud – are we doing it right?" Upon preliminary review, we uncovered several areas needing improvement:

• ❌ Lack of visibility into CPU utilization across cloud workloads
• ❌ Inefficient use of storage tiers and volumes
• ❌ Virtual machines on the most expensive technology
• ❌ Licensing model misalignments and overspending
• ❌ Database workloads under-optimized and running without proper tuning
• ❌ Test and dev environments using resources 24/7 just like production

Our Analysis & Recommendations

Our EXPerts-in-IT delivered a full-stack audit covering both technical and financial layers of cloud usage. Here’s what we did: ⚙️ CPU Utilization Review

• Identified overprovisioned VMs and underused compute resources
• Suggested scaling strategies and rightsizing techniques ⚙️ Storage Efficiency
• Organizing and segregating data
• Quick access vs cheaper solution ⚙️ Virtualization & VM Optimization
• Analyzed virtualization platforms and VM types in use
• Strategy of going from the most expensive virtualization solution to free one
• Proposed retiring or consolidating VMs without business impact
• Introduced logical separation of test & production environments ⚙️ Licensing Audit
• Cross-checked license usage vs. need
• Identified potential savings through model changes and consolidation ⚙️ Database Performance & Tuning
• Benchmarked key databases
• Delivered recommendations for tuning

What We Delivered

• ✅Monthly savings: 200,000 – 270,000 PLN (~30-40% cost reduction!)
• ✅A nearly 200-page audit report
• ✅ Cost optimization strategies
• ✅ Performance improvement recommendations
• ✅ Security and governance guidance
• ✅ Execution roadmap with prioritized actions

Final Thought

The Client was shocked by how much waste we uncovered – but thrilled with the savings!

Want similar savings?

Contact EXPinIT Poland today by reaching out to Mariusz Kamelak